Setting up a Time Clock Policy

Time Tracking enables your hourly employees to clock in and out at the beginning and end of their shift. Continue reading to walk through how to set this feature up for your company!

Setting up your Time Clock Policy

To set up your Time Tracking Policy in Eddy, go to Admin Settings, and click on the Time & Attendance page. On that page look for the Time clocks tab and when there, click the button Add a time clock policy for employees.

The system will then ask you to name your time tracking policy. If you track time in multiple states with different overtime laws, you could title the policy with the state name to help differentiate.

Clock in settings

This section has toggles that let you control various aspects of the time clock rules for this Time clock policy.

1. Employees Edit: You can manage whether you would like your employees to be able to edit their own time within Eddy. To do this enable the employee edit option.

2. How Workers can clock in: In this section you can determine which devices employees can use to clock in and out with. the options include the Eddy web site, mobile app, or Tablet time clock app. 

3. Shift length Management: Here you can apply rules about out the maximum length of a clock in. This is helpful if you have workers who forget to clock out.

Overtime Settings

Select the overtime rules that apply to your employees. The state your employees work in determines what overtime laws apply. Check our list of overtime laws by state. Talk to your CPA or employment lawyer to make sure you are in compliance with applicable laws. Also check out this list from the Department of Labor showing how to contact each state's labor office: State Labor Offices.

Break Settings

On this page you can set the break rules that apply to your employees. The state your employees work in determines what break laws may apply. Check our list of break laws by state, and talk to your CPA or employment lawyer to make sure you are in compliance with applicable laws. You may need different time clock policies for states with different laws.

Holiday

You can enable your Holiday time tracking settings, determining which holidays are observed by your time tracking employees and at what rate you would like to pay them for those specified days. 

Adding employees to a Time Tracking Policy

From here, you will be able to add your employees to your newly created time tracking policy. They will have the ability to clock in and out of the software effective immediately. 

Note: Employees need to be added to a pay period before they are able to be added to a time tracking policy. If you are not able to add a specific employee to time tracking on your end, please reach out to Support@eddy.com. 

You can remove your employees from a time tracking policy if they no longer need to track time. You can also move them over to a different policy when needed.